Operating the Scanner

Your scanner accepts documents as small as business cards and as large as Legal size documents.  However, some software programs have limitations as to the information they can handle.  The capacity of the computer’s memory and free space on your hard drive can also limit the physical size of the document that you scan.

There are two different ways to operate the scanner:

1.    From  within  an  image-editing program that  can  acquire images from the scanner.

2.    By  pressing  either  of  the  two  action  buttons  on  the  scanner.  You  may configure the button settings individually to your personal needs within the DigiScan program that is automatically installed as your scanner software.

Your scanner needs to be driven by some type of software program. Since all documents or images (whether text or pictures) that are acquired from the scanner are treated  by your computer as images, most scanning will probably be done from an image-editing program where you can view, edit, save and output the scanned images. An  image-editing  program  has  been  bundled  with  your  scanner  on  the  included Setup/Application CD-ROM.   It will allow you to alter and correct any scanned images by using a variety of filters, tools and effects.

What about scanning text documents and editing them in a word processor? This is the role of Optical Character Recognition (OCR) software. OCR software converts the image files that are created from scanning text documents into text files that can be viewed,  edited  and  saved  by  word  processors. An  OCR  program has  also  been bundled  on  the  included Setup/Application CD-ROM, and  if  you  wish  to  use  the scanner in this way you should install the OCR software that is included.

What about scanning business cards and managing them in a more convenient way?  This is the role of BCR (Business Card Recognition) function that can scan various  business  cards  to  BCR  Database. BCR  software  can  index  the  scanned images  into   business  cards  album,  recognize  and  convert  respective  personal information contained in the scanned images into an address database for your further management. This function  may or may not be available depending on the scanner model you purchase.

DigiScan is a program that allows you to conveniently scan images and text without  the need to work directly within any image-editing application (i.e. Presto!

ImageFolio).  DigiScan also includes features to allow you to use your scanner as a copy machine4  and to scan documents or photos for e-mail.

DigiScan

You may configure the scanning properties for each individual scanner button within the DigiScan window.

There are two ways to access the DigiScan window:

1.    Double-click the DigiScan icon in the Windows system tray.

2.    Single-click or right-click the DigiScan icon in the Windows system tray, and then choose Properties in the pop-up menu that opens.

4  A printer is required for the copy function.

Configure SCAN Settings

There are several functions available in the SCAN tab. You may configure them, as you like to shape the settings for later scanning.

•     Save to File

•     E-mail

•     Copy

•     Other Image Editing Functions (e.g. Presto! PageManager)

Select SCAN tab to from the opened DigiScan window to start the configuration according to your desired. The configuration steps of the functions are largely identical but with minor differences. So, we’ll give you a typical example for your reference:

Configure Copy Function

1.  Select  the  Copy  (Save  to  File,  E-mail  or  Image  Processing) from  the Purpose drop-down menu.

2.  Specify a destination file path by clicking the Browse button at the right end of the  Save  option,  enter  a  File  Name  Prefix  and  select  a  File  Format accordingly.

3.  Check the boxes of Auto Crop, Auto Deskew and/or Descreen, if desired.

4.  Adjust  the  Scanning  Attributes  (Size,  Mode,  Resolution,  Brightness, Contrast and Gamma).

5.  Select a printer from the Printer drop-down menu; drag the Scaling Slider Bar, check the Fit-in box or check Center on Page box, if appropriate.

Note: The Printer menu is enabled only for the Copy function. If you select other functions, please skip to the step7.

6.  Click the Default button if you desire to return to the default settings.

7.  Click the Close button to save the final settings and exit the DigiScan window.

Add Other Image Editing Software

To add  more  image  editing  functions for  the  SCAN  button, follow  the  steps described below:

1.  Click the button at the far right end of the Purpose drop-down menu.

2.  Click Add button in the prompted out window to select an existing application from your system.

3.  The program name you have chosen displays in the list.

Note: You are allowed to add at most 3 image editing software in this list.

4.  Click Edit button to rename the displayed name of the application, if desired.

5.  Click Remove button to remove the option you have created, if necessary.

6.  Click Close to accept the changes and close the window.

Configure CUSTOM Settings

There are various file formats for your choice, which could be supported by different BCR and OCR. The scanned image(s) may be transferred into the following file format. The availability of the programs and data formats may vary depending on the scanner model you purchase.

•     Acrobat PDF-image (*.pdf)

•     Acrobat Searchable PDF (*.pdf)

•     Microsoft Word (*.doc)

•     Microsoft Excel (*.xls)

•     HTML (*.htm)

•     Plain Text (*.txt)

•     Rich Text Format (*.rtf)

Select  CUSTOM   tab   from   the   opened   DigiScan  window   to   begin   your configuration as your need. The principle to configure each option within Custom tab is basically identical with a few differences. We’ll introduce two ways to you to select your preferable to shape the settings for later scanning.

Example: (Only available for Advanced Model)

„    Select Readiris From the Purpose drop-down menu:

1.  Select the Acrobat PDF-image (Acrobat Searchable PDF, Microsoft Word, Rich Text Format or HTML) from the File format drop-down menu.

2.  Select the Save each page as a separate file or Save all pages to one file according to your scanning needs.

3.  Specify a destination file path by clicking the Browse button at the right end of the Save option.

4.  Enter the file name in File Name Prefix section.

5.  Select Open after saving to review the result or Save to File to save the result or Send by e-mail to send out the result as attachment.

Note:  The  Send  by  e-mail  option  is  unavailable  when  you  select  the FineReader from the Purpose menu.

6.  Adjust the Scanning Attributes (Mode, Resolution, Brightness, Contrast and Gamma).

7.  Select  proper  settings  in  OCR  Setting  section  (Create  Bookmarks, and Deskew page).

8.  Click Advanced button to set more settings for Graphics in the coming out window.

9.  Click Language Option button to set detailed language properties in the coming out window.

10. Click the Default button if you desire to return to the default settings.

11. Click the Close button to save the final settings and exit the DigiScan window. Example:

„    Select FineReader from the Purpose drop-down menu:

1.  Select the Microsoft Excel (Rich Text Format or Plain Text) from the File Format drop-down menu.

2.  The configuration steps 2 to 6 please refer to the steps of the “Select Readiris from the Purpose drop-down menu”.

3.  Select the needed language in Select Document Language.

4.  Click the Default button if you desire to return to the default settings.

5.  Click the Close button to save the final settings and exit the DigiScan window. Example: (Only available for Advanced Model)

„    Select BCR by HotCard from the Purpose drop-down menu:

1.  Select MS Outlook Express, MS Outlook, HotCard BizCard Finder or As a csv file from the Data Export drop-down menu.

2.  Select the needed language in Language.

3.  Adjust the Scanning Attributes (Mode, Resolution, Brightness, Contrast and Gamma).

4.  Click the Default button if you desire to return to the default settings.

5.  Click the Close button to save the final settings and exit the DigiScan window.

Using the Scanner Buttons

Your scanner  is  equipped  with  two  function  buttons  designed  to  make  your scanning  experience more convenient and efficient. With simply one touch of the button, you can scan to file, copy, OCR or e-mail.

1. SCAN Button

2. Custom Button

 Each button launches a specialized utility. Default button settings are optimized for  most  frequently  scanning  jobs,  such  as  size,  mode,  resolution,  ...  You  may, however, change the settings as the methods described ibid to tailor your every scan by accessing the DigiScan window.

Attention: To use the buttons, ensure you have installed the relevant software (e.g.,   the  printer  driver  is  required  for  using  the  copy  function) beforehand.

Scan Button

The SCAN button can automate a scanning and proceed saving the scanned image(s) to a destination file path, sending to a MAPI based E-mail programs (which currently  include  Microsoft  Outlook,  Eudora,  etc.),  a  printer  or  an  image  editing software,  depending on the settings you have defined for the SCAN button in the DigiScan window.

To use the SCAN button, please follow the steps:

1.  Make desired adjustment in Scan tab for the scanning purpose that the SCAN button  will execute later. (Please refer to the “DigiScan” section for more information on adjustments.)

2.  Insert the document, image or card face down into the scanner. Align the paper or card to the arrow sign on the right of the scanner.

3.  Press the SCAN button on the scanner. The scanning starts immediately.

4.  If you have the "Continuous Scan" option checked, select E-mail or Copy from the Purpose drop-down menu, and insert another document or image until you have scanned all.

5.  When the scan completes, the scanned images will be save to the defined file path  as  separate  image  files  and  sent  to  the  assigned  post-processing software (e.g. Save to File, E-mail, Copy, or other image editing software).

Custom Button

The CUSTOM button provides a solution for converting your printed document into texts  searchable electronic document, such as *.pdf, *.doc, *.rtf, *.htm or other text formats supported by the bundled Readiris or FineReader software.

To use the Custom button, please follow the steps:

1.  Select the desired OCR or BCR firstly, and then make desired adjustments in Custom tab for the scanning purpose that the Custom button will execute later. (Please refer the “DigiScan” section for more information on adjustments.)

2.  Insert the document, image or card face down into the scanner. Align the paper or card to the arrow sign on the right of the scanner.

3.  Press the CUSTOM button on the scanner. The scanning starts immediately.

4.  If  you  have  the  “Continuous Scan”  option  checked,  follow  the  on-screen instructions to insert another document or image until you have scanned all.

5.  When the scan completes, the scanned image(s) will be sent to the OCR or BCR software you select for recognition or conversion.

6.  The processed file will be saved to the file path as a single file.